Optimizing meeting room usage at Alive Technology
Alive Technology deployed flexEZ Room Booking and Resource Analytics in its Experience Center in Tourcoing, turning everyday room management into a live demonstration of intelligent workspace operations.
A real workspace deployment that doubles as a showroom
Alive Technology uses its Experience Center to make collaborative technology simple, useful, and measurable. By deploying flexEZ at each meeting room entrance, the team improved daily operations while giving clients a tangible way to understand intelligent room management.
A tool we use every day... and one we can legitimately recommend to our clients.
Nicolas BERNARD, Managing Director, Alive Technology
The challenge
Difficulty determining room availability at a glance.
No-show reservations blocked rooms unnecessarily.
Limited visibility into actual room utilization rates.
Lack of reliable data for space allocation decisions.
The solution implemented
Alive Technology deployed flexEZ as a practical room booking and analytics layer across its Experience Center.
Integrated tablet displays
Room entrance tablets show status, availability, meeting duration, and immediate booking actions.
Resource analytics module
Usage data gives the team visibility into occupancy, peak periods, meeting duration, and underused spaces.
Centralized SaaS platform
A simple management dashboard supports analytics, configuration, and daily workspace operations.
Key capabilities demonstrated
Immediate availability visualization
Employees and visitors can instantly see whether a room is free, occupied, or reserved.
Intuitive immediate booking
Teams can reserve rooms on site, extend meetings when rooms are available, and support spontaneous work.
Intelligent space management
When a primary room is occupied, users can quickly identify and book another available space.
Data-driven decision making
The Resource Analytics platform transforms room activity into operational insight that non-technical staff can use.
Average meeting durations across different spaces.
Identification of peak usage periods.
Recognition of underutilized rooms.
Real occupancy rates for each meeting room.
A user-friendly interface accessible to non-technical staff.
Business benefits achieved
The project improved internal operations while creating an authentic proof point for client conversations.
For daily operations
For client demonstrations
Turn your meeting rooms into measurable workspace assets
See how flexEZ can help your team reduce room friction, improve utilization, and create a clearer workplace experience.